For trustees and trust companies
Software for trustees and trust companies
Updated: · Leutrim Miftaraj, FLIORE · Editorial standards · Other languages: Deutsch · Français · Español
Short answer
Trustees administer structures on behalf of others and must be able to show at any time who stands behind them, what has been decided and which documents apply. Software for trust companies maps settlors, protectors and beneficiaries, keeps deadlines and documents under control and records every assessment in an audit trail. FLIORE covers these tasks in one system.
What trustees need
A trust company looks after many structures at once: trusts, foundations and holding companies, often across several jurisdictions. For each one, it must know the roles of the people involved, keep deeds and resolutions in order and meet the expectations of banks and supervisors.
In Switzerland, professional trustees generally require a FINMA licence under the Financial Institutions Act and are supervised by a supervisory organisation. Anti-money laundering due diligence applies to identifying the contracting party and the beneficial owners.
What FLIORE offers trustees
- Structure register with settlors, trustees, protectors and beneficiaries, including roles, shares and history.
- Beneficial owners traced through every level down to the natural person.
- Documents with validity dates, renewal deadlines and automatic tasks.
- Risk assessment per mandate with reasons and periodic reviews.
- Four-eyes approvals and an audit trail for every change.
- Client portal for beneficiaries or settlors with targeted sharing.
Evidence instead of searching
When a bank or auditor asks, the answer should take minutes, not days. Because structures, documents, assessments and decisions are linked in one place, FLIORE can export a complete package for a mandate. The database and documents are stored in Switzerland (Zurich region); application hosting runs on EU infrastructure.
Today and with FLIORE
The comparison shows where a trust company typically saves time when banks, auditors or supervisors ask questions.
| Task | Typical today | With FLIORE |
|---|---|---|
| Roles in a structure | deeds and spreadsheets | structure register with roles, shares and history |
| Beneficial owners | traced manually for each request | traced once, kept current, exportable |
| Deadlines | calendar entries per person | tasks with notifications for the responsible person |
| Decisions | emails and minutes in folders | four-eyes approvals with audit trail |
Typical questions from banks and auditors
Banks usually ask who the settlor, protector and beneficiaries are, which documents prove this and when the information was last reviewed. Auditors want to see how the risk of a mandate was assessed and who approved sensitive decisions.
Because FLIORE keeps roles, documents, risk assessments and approvals together for each structure, these questions can be answered from one place, with dates and responsible persons attached to every step.
Frequently asked questions
Can FLIORE map trusts with protectors and several beneficiaries?
Yes. Settlors, trustees, protectors and beneficiaries are recorded with their roles, shares and history.
Does a trustee in Switzerland need a licence?
Professional trustees generally require a FINMA licence under the Financial Institutions Act and are supervised by a supervisory organisation.
How are document deadlines handled?
Documents carry validity dates; FLIORE creates tasks before they expire and notifies the responsible person.
Can beneficiaries access information?
Through the client portal, if shared. Each person sees only what the trust company explicitly makes available.
Sources
- Swiss Financial Institutions Act (FinIA/FINIG, SR 954.1) – Fedlex
- FINMA – Portfolio managers and trustees
- Swiss Anti-Money Laundering Act (AMLA/GwG, SR 955.0) – Fedlex
- HCCH – Convention on the Law Applicable to Trusts and on their Recognition
This page provides orientation and does not replace legal or tax advice. The cited legal sources in their applicable version are authoritative.
Go deeper
Read more
More on Solutions by audience
FLIORE in your family office
See structures, compliance and consolidated wealth with your own questions – in a personal demo.