For multi family offices
Software for the multi family office
Updated: · Leutrim Miftaraj, FLIORE · Editorial standards · Other languages: Deutsch · Français · Español
Short answer
A multi family office serves several families at the same time – with different structures, jurisdictions and risks. Software for it must separate mandates strictly, make due diligence demonstrable for each family, support reporting and invoicing per mandate and give the team clear roles and permissions. FLIORE is built for this.
What makes a multi family office different
In a multi family office, confidentiality and evidence are not negotiable. Staff may only see what they are responsible for, external advisers may only read what has been shared with them, and families may only see their own data. At the same time, supervisors and banks expect evidence for every assessment.
What FLIORE offers the multi family office
- Strict separation at database level (row level security), verified by automated attack tests against a real database.
- Roles for owners, advisers, compliance and external readers; clients see only their shared items in the portal.
- Risk assessment per mandate with country, industry and PEP factors, an organisation-wide house rating and periodic reviews.
- Four-eyes approvals for sensitive actions and an immutable audit trail for every change.
- Document requests to families through the portal, with automatic tasks and evidence of delivery.
- Monthly reports in your corporate design, time tracking and invoicing with dunning.
Today and with FLIORE
The comparison shows where a multi family office typically saves time and reduces risk.
| Task | Typical today | With FLIORE |
|---|---|---|
| Separation of families | folder permissions and discipline | separation at database level, tested continuously |
| KYC and reviews | spreadsheets with deadlines | KYC file, risk assessment and deadline notifications |
| Approvals | confirmed by email | four-eyes approvals with audit trail |
| Family documents | email attachments | document requests in the portal with evidence |
| Billing | separate time tracking and invoices | time tracking and invoices per mandate |
Growth without sprawl
Every new family follows the same process: onboarding, structure, beneficial owners, risk assessment, documents. This makes the firm scalable and quality measurable – regardless of who looks after the mandate.
The database and documents are stored in Switzerland (Zurich region); application hosting runs on EU infrastructure.
Frequently asked questions
How does FLIORE keep families separate?
Separation happens at database level per organisation and role. It is checked with hundreds of automated attack tests against a real PostgreSQL database.
Can external advisers work in FLIORE?
Yes, with read access to explicitly shared mandates. The database rejects any attempt to write.
Does FLIORE support reviews by supervisors or auditors?
Yes, with risk assessments including reasons, review dates, document status and an audit trail.
Does a multi family office need a licence in Switzerland?
Anyone managing assets of third parties on a professional basis generally needs a FINMA licence under FinIA and is supervised by a supervisory organisation.
Can I bill services per family?
Yes. Time tracking and invoicing run per mandate, including dunning.
Sources
- Swiss Financial Institutions Act (FinIA/FINIG, SR 954.1) – Fedlex
- FINMA – Portfolio managers and trustees
- Swiss Anti-Money Laundering Act (AMLA/GwG, SR 955.0) – Fedlex
- FATF Recommendations – Financial Action Task Force
This page provides orientation and does not replace legal or tax advice. The cited legal sources in their applicable version are authoritative.
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