For multi family offices in Switzerland

Software for multi family offices in Switzerland

Updated: 22 October 2026 · Leutrim Miftaraj, FLIORE · Editorial standards · Other languages: Deutsch · Français

Short answer

A multi family office in Switzerland manages third-party assets and therefore usually needs a FINMA licence, is supervised by a supervisory organisation and meets the due diligence duties of the Anti-Money Laundering Act. Software must separate mandates strictly, record risk assessments with reasons and make every step auditable. FLIORE stores its database and documents in Switzerland (Zurich region).

The regulatory framework

Since the Financial Institutions Act entered into force, professional asset management for third parties requires a licence. FINMA grants the licence, and ongoing supervision is carried out by a supervisory organisation authorised by FINMA.

In addition, the Anti-Money Laundering Act requires identifying the contracting party, establishing the beneficial owner, risk-based clarifications and documentation that third parties can follow. Personal data is subject to the Federal Act on Data Protection.

What this means day to day

For every family, the firm must be able to show who stands behind the structures, how the risk was assessed, which documents are available and when the next review is due.

Onboarding with the structure down to each natural person, identity documents and proof of origin of funds.
Risk assessment per mandate with country, industry, PEP status and a justified rating.
Periodic reviews with deadlines and tasks that are not forgotten.
Audit trail for every change – for the supervisory organisation, the audit firm and internal control.

How FLIORE maps these duties

Mandate boundaries in the database: staff see only their organisation, families in the portal only what is shared.
KYC file per mandate with beneficial owners, document status and validity dates.
Four-eyes approvals for sensitive actions such as deletions, archiving and large revaluations.
Compliance calendar and tasks with deadline notifications for each responsible person.
The database and documents are stored in Switzerland (Zurich region); application hosting runs on EU infrastructure.

French-speaking Switzerland and Ticino

Many multi family offices work in several languages. FLIORE is available in German, French, English and Spanish; each person works in their own language while the data stays the same, so teams in Zurich, Geneva and Lugano share one consistent record per family.

Frequently asked questions

Does a multi family office in Switzerland need a licence?

Anyone managing third-party assets on a professional basis generally needs a FINMA licence under FinIA and is supervised by a supervisory organisation.

Where does FLIORE store the data?

The database and documents are stored in Switzerland (Zurich region); application hosting runs on EU infrastructure.

Does FLIORE support reviews by the supervisory organisation?

Yes, with justified risk assessments, document status, review dates and an audit trail for every change.

Can staff see only their own mandates?

The database enforces the separation between organisations; within the firm, roles control who may edit what.

Is FLIORE available in French?

Yes. The interface is available in German, French, English and Spanish.

Sources

This page provides orientation and does not replace legal or tax advice. The cited legal sources in their applicable version are authoritative.

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